Are you a proactive and detail-oriented professional with a passion for providing outstanding executive support? We are seeking an exceptional Executive Assistant for a fixed term until March 2026, to join our purpose driven team and be a key representative of our organisation's values, vision, and mission.

About Kia Puāwai | He kōrero mō Kia Puāwai

We are a tangata Tiriti NGO which specialises in providing therapeutic services for tamariki, rangatahi and whānau who have complex behavioural and/or mental health needs.

Our innovative approach combines Western evidence-based models with mātauranga Māori and Pasifika knowledge. We work in a trauma informed way that acknowledges the impacts of colonisation for tangata whenua and indigenous peoples of Te Moana Nui a Kiwa, including how and why members of these communities may require our services.  To find out more about Kia Puāwai, visit www.kiapuawai.nz

What we offer | Ngā āhuatanga kei a mātou

• A comprehensive orientation and induction programme, including noho marae
• Supportive, values-based whānau environment

About the role | Mō tēnei tūranga mahi

In this role, you will be the trusted “right-hand” person providing comprehensive administrative and executive support to both our Chief Executive and certain members of the senior leadership team.

The reason for the fixed term is to provide additional support for the move to our new premises in November and then over the next few months to manage any teething problems; and also to assess the overall need for EA support for the leadership team.

Your responsibilities will include travel and event management, drafting letters, formatting and compiling documentation and reports, and assisting with the preparation of Board papers and the Board work plan. You will handle sensitive and confidential information with the utmost professionalism, ensuring its security and confidentiality.

You will also take charge of special projects, creating impactful PowerPoint presentations, financial spreadsheets, and ad-hoc reports. Your coordination and time-management skills will shine as you will need to manage a busy workload and prioritise effectively to deliver on the role requirements.

About You | Mōu

To be considered for this role, you will need:

• At least 5 years prior experience as a personal or executive assistant.
• Relevant tertiary qualification
• Exceptional writing, editing, and proofreading skills with great attention to detail.
• Excellent verbal communication skills.
• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint and Excel).
• Excellent organisation and time management skills.
• Sound judgement, with the ability to prioritise and make decisions.
• To build and maintain relationships with people at all levels, both internal and external to the organisation.
• Experience in contributing to harmonious and effective multicultural working environments.
• To be hard-working, organised, collaborative and efficient, with a suite of strong technical skills.

Become a part of our organisation making a positive difference in the lives of rangatahi and whānau throughout Aotearoa. 

Don’t delay, apply today! We’re keen to get you on board as soon as possible! 

Please note that we review applications as we receive these and we may remove the advert before the closing date if we find a suitable candidate.

Position Description: please request a position description from recruitment@kiapuawai.nz

Ngā mihi nui

We welcome and encourage diversity and inclusion in our workforce and adhere to best practice equal employment opportunity principles in all aspects of our recruitment and our ways of working. Kia Puāwai is Rainbow Tick accredited.